Sealed Bid Process

Sealed-Bid Invitations

Sealed bid invitations are provided on this web site (Click “Sealed Bid
Invitations” at left.)

Invitations for sealed bids are also distributed as follows:

• Advertised in Des Moines Register
• Available through the DMWW Purchasing Department. Copies
will be mailed or faxed, if requested. (See Purchasing/Central
Stores Supervisor Contact Information)

Submitting a Bid

To submit a sealed bid, you will need to review the specifications for the
product or service requested. The specifications describe the physical,
quantity, product quality, technical or functional characteristics, or the
nature of a product, service or item. They also usually include a
description of requirements such as inspecting, testing, or preparing a
product, service or construction item for delivery. They also may include
provisions that govern various aspects of the relationship of parties under
the contract.

Specifications and Bid Form

If you wish to respond to an invitation for sealed bids, you must obtain a
copy of the detailed specifications and a bid form. The specifications,
plans and bid forms can be obtained via this website or by requesting
copies to be mailed or faxed to you.

Submission Deadline

It also will state the location where bids must be received and the time by
which bids must be submitted Any bid received after the time specified
cannot be considered.

Review and understand the specifications. Read them carefully. E-mail
the Purchasing/Central Stores Supervisor if you have any questions about
the specifications.

Sealed-Bid Processing

Submitted bids are opened at the time and place indicated in the
specifications.

A contract award is made to the lowest responsible bidder meeting the
DMWW specifications. Des Moines Water Works reserves the right to
refuse any or all bids.

After Contract is Awarded

Written notice of the contract award is sent to the successful bidder.

Bid results will be available on our website. Vendors can request a
written regret letter if they are unable to access the website for results.

If you submit a bid in accordance with the specifications and your bid is
accepted, you are obligated to fulfill the terms and conditions of the
specifications.